Below is a sample help center article outlining how SwingMatch instructors can use Calendar Sync to share their lesson schedule with a colleague or supervisor:
How SwingMatch Golf Instructors are Using Calendar Sync
Overview:
SwingMatch’s Calendar Sync feature lets you sync your lesson calendar with external calendars such as Google, Outlook, or Apple Calendar. By sharing your Sync link (sometimes called an “iCal” or “.ics” link) with your colleague or supervisor, they can see when you’re booked for lessons—helping everyone stay organized and on the same page.
Why Share Your Calendar with Your Colleague?
Real-Time Visibility: Your colleague can see lesson bookings as they happen—no extra emails, texts, or phone calls needed.
Simplified Scheduling: Club managers can quickly see open slots or peak lesson times, helping them schedule staff more effectively.
Professionalism & Transparency: Sharing your schedule demonstrates that you’re proactive and organized, building trust and confidence in your work.
How to Access Your Sync Link
Log In to SwingMatch: From your instructor dashboard, got to your Profile.
Locate “Calendar Sync”: Find the Other option that allows you to Copy your personal Sync link.
Copy the Link: Click Copy to add the unique calendar URL to your clipboard.
Tip: Keep your Sync link private. It grants read-only access to your SwingMatch lesson schedule, so only share it with the people who need it.
Sharing Your Calendar with Your Colleague
Paste the Link in an Email: Compose a quick email to your colleague including the Sync link and a brief explanation of what it is.
Explain How to Use It: Let them know they can “Add a New Calendar” in their email client (like Google Calendar, Outlook, or Apple Calendar) by pasting this link.
Confirm Access: They’ll see your lesson bookings appear automatically and update in real-time without any extra steps.
Viewing Your Calendar on Multiple Devices
After your colleague or supervisor adds the Sync link to their calendar, the appointments will populate on any device they use with that calendar—desktop, laptop, tablet, or smartphone—ensuring everyone is always informed on the go.
Cross Referencing Schedules to See if an Opening Has Been Booked
Lesson Calendar vs. Availability Calendar
SwingMatch offers two different calendar subscriptions to help instructors manage their schedules efficiently:
Lesson Calendar (Booked Lessons, Requests & Cancellations)
Displays only the lessons that have been booked or requested (Orange in screen shot below)
Helps you track confirmed and pending bookings without cluttering your personal calendar.
Ensures you have a clear view of your teaching commitments.
Availability Calendar (Open Time Slots)
Shows all the time slots you have made available for booking.
Ideal for keeping track of when you are free to take lessons.
Helps instructors plan their availability across multiple commitments.
You can easily toggle each calendar on and off by clicking on the "Calendars" text at the bottom-center of the screen.
Frequently Asked Questions
1. Can my colleague change or cancel my bookings?
No—Calendar Sync is read-only. It simply displays your existing schedule so others know when you’re booked.
2. Does the Sync update instantly?
Each calendar provider refreshes their calendar services differently. Apple is the fastest, updating every 5 or so minutes where Google and Outlook refresh anywhere from 3-24 hours.
By leveraging the Calendar Sync feature, golf instructors can effortlessly share their SwingMatch bookings with a colleague, supervisor, or club manager. It’s a simple yet powerful way to stay organized, foster transparency, and reduce administrative hassles for everyone involved.